Gay and Lesbian Alliance of the Central Coast (GALA)
Minutes of the Board of Directors Meeting held at the Wayne McCaughan Community Center
11573 Los Osos Valley Road, San Luis Obispo, CA, Tuesday, November 6, 2007
Note: Action Items are recapped at the end of the document.
Present: Ken Kunert, Robert Kinports, John Strawn, Greg Gonsalez, Michael Beck, Clay Marsh, Daniel Pfau.
Absent: Dan Frederickson. Staff: Lorelei Monet. Guests: Marcus Menard, Bill Tomasini, John Forsman, Will Russell, John Klimala, Glen Mulder.
1. Meeting Called to Order: By President Kunert at 6:40 PM.
Discussion: President Kunert welcomed guests and asked for additional agenda items. Additional items included Daniel Pfau’s resignation from the board and the purchase of rainbow pens for giveaway at the center and at events. President Kunert noted that Brooke Stone has left the area and has resigned from the board.
2. Issue: Minutes of the Previous Meeting: Strawn
Discussion: Four changes were made to the draft minutes based on input from on line by board members.
Move: Kinports, second Marsh, approve Minutes as amended, all aye, motion carried.
3. Issue: Treasurers Report: Gonsalez
Discussion: New format minus confusing negative entries will take effect with the new calendar and budget year.
Move: Kinports, second Marsh, approve Treasurers Report, all aye, motion carried.
4. Issue: Gold Memberships: Marsh
Discussion: A Gold Card Lifetime Membership in GALA would be a good vehicle for
recognition of long time high level supporters, and as a development tool for the
future. Suggested level is $10,000 for individuals and $15,000 for couples. Criteria
for non-
Move: Marsh, second Kinports, create Gold Card Lifetime Membership Level based on the listed qualifications, all aye, motion carried.
Action: Monet research records and come up with names eligible for such Lifetime Memberships.
5. Issue: Kintera.com: Marsh
Discussion: Kintera.com is a computer program that offers non-
Action: Marsh do further research on how Kintera.com might be used by GALA and report back to board.
6. Issue: Halloween Dance October 27: Pfau
Discussion: There were many more free entries than usual because of volunteers for all the different new events that were tried out. Half of these worked, half did not. Event was a success in terms of attendance and fun. It came in close to budget, since it lost $522, but took in $270 in new memberships (free admission) for net loss of $252.
Discussion: Video filming was for Storey’s class project. Notice of filming was posted at door. Because we charged for the event, signed releases should have been obtained. Storey must be instructed to show the video only to her teacher and return the single copy to the center when the class is finished.
Move: Strawn, second Gonsalez, instruct Storey to make only one copy of the video and return it to the center when her teacher has viewed it and the class is over, all aye, motion carried.
Action: Pfau create a full report on the event for filing and reference in future years.
Action: Kunert instruct Storey on disposition of video.
Action: Monet prepare and maintain a file with events notes and instructions for use in future years.
7. Issue: My Three Angels Stage Play Entertainment November 29: Tomasini
Discussion: Venue is secured, teaser cards out. Event is for fun only, sweet refreshments and beverages will be provided. Admission is $12, call the center to buy. Perhaps an informal gathering at the Santa Maria Inn after.
8. Issue: Daniel Pfau Resignation from the Board: Pfau
Discussion: Daniel Pfau is leaving the board because of his heavy involvement with the new fraternity at Cal Poly. He wants to form a close working relationship between the fraternity and GALA. We will trade newsletter info, education, and event help. There are already nine members and three pledges. The board wished Daniel well, thanked him for his service, and promised strong support and collaboration with this new organization.
9. Issue: San Luis Obispo Holiday Parade December 7: Beck
Discussion: Beck suggested GALA have a family type float entry in the annual SLO Holiday Parade. The board was very supportive. Cost including décor and entry fee should be about $320. Beck will chair committee and get entry papers done, float can be built at Kinport’s home, Tomasini with Beck will plan float theme and decor.
Move: Gonsalez, second Kinports, Beck be appointed to chair float committee, secure entry, direct float preparation and participants, get everybody there, and operate on budget of $320, all aye, motion carried.
Action: Beck chair Christmas Parade Float Committee, oversee all aspects of this project.
10. Issue: Waiters Dinner November 3: Kunert
Discussion: Event was a moderate success, made some money, final P&L with preliminary report and recommendations will be ready soon. Board members owe for auction items, there were 77 paid attendees, entertainment went well, we were short on wine, mix of 12 and 8 tables worked well. Wrap up meeting soon.
Action: Kunert finalize Waiters Dinner Committee Report and schedule wrap meeting.
Action: All board members pay their auction bills.
11. Issue: Town Hall Meeting November 15: Beck
Discussion: Preparations for this event are complete. Beck will get cookies. Beverages are on hand here at center. Kunert and Gonsalez will prepare a Power Point Presentation. Board members should get their thoughts for presentation to Kunert within the week. Marsh and Kunert will finalize election preparations.
Action: Kunert and Gonsalez prepare Power Point Presentation.
Action: Beck get room opened up and refreshments prepared.
Action: Kunert and Marsh finalize election preparations.
Action: All board members get thoughts on year behind and ahead to Kunert for presentation.
12. Issue: Holiday Party December 16: Kinports
Discussion: Arrangements for this event are complete. Tickets are available by phone or on line. Schedule is: appetizers, 4PM to 5PM; dinner and program, 5PM to 7:30PM; dancing, 7:30PM to 10PM.
Discussion: Selection of recipients for annual awards occurred at this point in the meeting and will be made a part of the minutes after the event. Traditionally, recipient’s names have been secret until the time of presentation.
Move: Strawn, second Kinports, prepare and present awards as discussed, with Kinports securing plaques and Kunert securing biographical material on each recipient, all aye, motion carried.
Action: Kinports secure plaques.
Action: Kunert secure biographical material on recipients and get biographies written up.
13. Issue: News and Reviews: Kunert
Discussion: Nov-
14. Issue: Farmers Market Outreach and Education: Strawn
Discussion: Operation of the booth on November 15, the night of the Town Hall Meeting, will be difficult. Kinports suggested contacting the Youth Group or PFLAG to see if they could volunteer to handle it for that night.
Action: Strawn secure volunteer help for the booth on November 15.
15. Issue: 2008 Events Schedule: Kunert
Discussion: A detailed handout, now a part of this record, includes both proposed events and budget for 2008. Added to the handout was the Family Picnic. Forums are envisioned to include subjects like elections, aging, homelessness and similar topics. Center Social Mixers will number 10 at $100 each and include things like the art exhibit openings. All other scheduled events are 2008 versions of successful events, improved by 2007 experience records. Final Calendar of Events will be reviewed during December meeting and voted on during January meeting.
Action: Kunert and executive committee finalize Calendar of Events for December and January presentation.
16. Issue: 2008 Budget: Gonsalez
Discussion: Detailed handout mentioned in Issue #15 also includes proposed budget. Figures presented are actual from 2007. Final edition of the 2008 Budget will be ready for board discussion during December meeting and voted on during January meeting.
Action: Gonsalez and executive committee finalize Budget for December and January presentation.
17. Issue: Grant, Event, and Membership Coordinators: Kinports
Discussion: During discussion of the calendar and budget, Kinports suggested that
the board might want to appoint three coordinators, event, grant, and membership,
thus freeing the board for more time to discuss and initiate non-
Action: Kunert discuss this idea casually with other board members and present a proposal, pro or con, at December meeting.
18. Issue: Collaboration Update: Kunert
Discussion: Nothing current to discuss in this area.
19. Issue: Livescan Report: Kinports
Discussion: Kinports has reviewed the Livescan report on the newly appointed coordinator for the North County Youth Group and found everything acceptable. The single copy of the report was shredded.
20. Issue: Family Values Picnic September 22: Beck
Discussion: Event expenses were $1122.92 less $176.70 donated in the container for a net expense of $946.42. Beck is preparing a final report for filing and use next year.
Action: Beck finish Family Values Picnic report and get into events file with Monet.
21. Issue: Need for purchase of Rainbow Pens: Beck
Discussion: Pen supply needs to be renewed in the amount of $150.00
Move: Beck, second Kinports, allow $150 for the purchase of Rainbow Pens and instruct Monet to make purchase, all aye, motion carried.
Action: Monet order more pens.
22. Issue: Around the Table and Around the Room: Kunert
Discussion:
Strawn: Action on Community Guide and Volunteer Instruction Sheet for Farmers Market will occur after the first of the year, and a proposed budget will be presented then.
Marsh: A full review of the By Laws is occurring now and a committee to help with revision preparation will need to be appointed in January.
Kinports: The event honoring David Elson was a huge success and this event and the Family Values Picnic illustrate that GALA is doing an improved job of appealing to all segments of the GLBTQ community.
Kunert: A big thank you is due to the members of the Waiters Dinner Committee, and the interaction between the committee and the attendees was admirable.
Marsh: As board members we must occasionally deal with complaints about various aspects of our operation. These thoughts should be discussed and analyzed, the good suggestions utilized, the invalid arguments addressed and refuted.
Beck: The highly successful Bingo Night must be continued. It was break-
Kunert: We have received a thank you from Transitions for our help with their film, The Shakin’ Tree. Thanks was also received from artist Pat Watters for hosting a show of her work at the Center, and she donated $80 of her sales at the event to GALA.
Ref: Waiters Dinner: Tomasini: Things went well but we must renew our commitment
to seek attendance from those outside the GLBTQ community. Gonsalez: The event
was a great occasion for networking. Marsh: Once again, raffle ticket sales to
non-
23: Adjournment: Kunert
Meeting adjourned at 8:50 PM.
Respectfully submitted,
<s>
John T. Strawn, Secretary