Gay and Lesbian Alliance of the Central Coast (GALA)
Minutes of the Board of Directors Meeting held at the Wayne McCaughan Community Center
11573 Los Osos Valley Road, San Luis Obispo, CA, Tuesday, April 3, 2007
Note: Action items recapped at end of document
Present: Ken Kunert, Robert Kinports, John Strawn, Clay Marsh, Michael Beck, Daniel Pfau
Staff: Lorelei Monet
Absent: Erin Echols, Dan Frederickson
Guests: Barbara Adams, Brad Purpura, Shannon Wyndsong, Amy Narensky, Bill Tomasini, Don Reynolds
Meeting Called to Order: At 6:35 by President Kunert
President Kunert welcomed guests and noted that noted that we would accommodate them by addressing
their issues, when appropriate, at the beginning of this meeting.
1. Issue: Annual Directory, Wyndsong
Shannon suggested creating an Annual Event Directory for all GLBTQ organizations in the area. This grew out of her experience at the Farmer’s Market Booth. It might be done in conjunction with a new membership directory. The board directed her to create a PDF mockup, perhaps including advertising, and a projected cost. A committee will be appointed to work with her on it. Goal for finishing is July.
2. Issue: Farmer’s Market, Wyndsong
Shannon announced that she is leaving the area and will have to give up the Booth. She is seeking five volunteers to train as replacements. A small ad will be needed in the N&R. Our visibility here is great, we are treated as equals with all others, she does also take the booth to other events when appropriate.
3. Issue: Cal Poly Pride Week, May 14-
Amy described Poly Pride events: educational forums, gay games, chocolate party,
dance, luau, and high school outreach. ASI Budget is $1000, many events co-
Narensky requested $300-
Move: Kinports, Second Beck, Grant Poly Pride $300, all aye but Marsh, abstain, motion carried.
Kinports noted that a formal budget presentation might have resulted in $500 grant.
4. Issue: Minutes of March Meeting, Strawn
Beck is not receiving mail through the Yahoo site, has not seen minutes. Kinports will correct the problem.
Move: Kinports, Second Marsh, Accept Minutes as presented, all aye but Beck, abstain, motion carried.
5. Issue: Board Membership, Kunert
Kunert reported that Stacy Shane has reluctantly resigned from the board. She is doing well, is off dialysis, but faces a long recovery period. Discussion surrounding Board Member Frederickson indicated that he is confident his work situation will allow him to be an active board member soon, and based on his previous work on the board all board members are satisfied with his plans. Kunert knows of two others who are considering approaching the board for membership, and Pfau knows of one other. Guest Brad Pupura spoke briefly indicating his interest in joining the board and recapping his experience with other GLBTQ organizations. He will likely return to the May board meeting.
6. Issue: Treasurer’s Report, Kunert
Discussion of the Treasurer’s Report indicated universal dissatisfaction with the format of the report. The problem is the insertion of individual project figures in the main body of the report. Several board members volunteered to work with Monet on restructuring this report. There is also concern about the continuing 2007 operating deficit, sometimes reflecting expenses paid for 2006 projects.
Move: Kinports, Second, Marsh, Accept Treasurer’s Report, all aye, but Pfau and Kunert, abstentions,
motion carried.
Kunert pointed out the the treasurer’s office is vacant with the resignation of Shane. Discussion resulted in a consent decision to have Monet continue the actual work on the report with detailed collaboration with board members. When a qualified person is available, that person will be elected or appointed treasurer.
7. Issue: Budget for 2007, Kunert
Board members had reviewed 2007 Budget presented at March meeting. Kinports explained that G&A / Community Center Use breakdown of Salaries is according to IRS Rules.
Move: Kinports, Second, Marsh, Approve 2007 Budget, all aye, motion carried.
8. Issue: Collaboration Update, Kunert
Kunert noted that collaboration is an important effort for 2007 and noted things already done or underway: our help with PFLAG high school outreach, and attendance at their Corner View fundraiser, joint advertising with Pacific Pride, free advertising for ASN in N&R, donation to Poly Pride, and having a table at the upcoming Sexual Assault Seminar.
2007 GALA Calendar of Events Update and Action:
9. Issue: Musicale, Marsh
No discussion, highly successful event will be on 2008 Calendar with a date similar to 2007 event.
10. Issue: Legacy (formerly Visions) Gathering, May 20, Marsh and Reynolds
Plans are now firm, will he held at Edna Valley Winery Tasting Room, 11:00 AM, tickets $35 per person, invitations to all previous attendees, all members, and selected others. Probable speaker is Trina Olson from EQCA, two others are possibilities including Barry VanderKelen from the Community Foundation.
Budget is $1000 plus the $200 already approved, detailed budget will be presented at May meeting.
Move: Marsh, Second, Beck, Approve $1000, all aye, motion carried.
11. Issue: Women’s Dance, Kinports
This event has been postponed to a date to be determined, sometime after Pride in the Plaza.
12. Issue: Cinco de Mayo, May 5, Michael and Daniel
Event preparations are on target for El Chorro Regional Park from 2 to 7 PM. Will be a free family type event with sports events, food, beverages, and Pinata. Board members need to spread the word. Handout detailed all events for board review. Membership table will be set up. Budget is $650.
Move: Kinports, Second, Pfau, Approve $650, all aye, motion carried.
13. Issue: Santa Maria Civic Theatre Performance, May 3, Tomasini
Event is on target, 25 tickets sold to date, only board obligation is to sell tickets and get there. Refreshments have been budgeted but most will be donated, Strawn and Parra will help with this.
14. Issue: Reverse Drawing, June 9, Strawn
Event preparations are on target, handout presented, tickets handed out, ticket record keeping explained. Board must sell tickets and get donations of cash, desserts and auction items.
15. Issue: Pride in the Plaza, July 5 through July 8, Kinports
Steady progress since March meeting, three drag performers signed for Sunday, film
night at Palm will be Thursday, June 28, first Monday committee meetings continue,
weekly meetings will begin in June, final detailed budget will be presented at May
board meeting, contingency advertising plans are in place, sponsor for beer garden
is needed. Calendar will be placed in May-
16. Issue: Youth Conference, May 19, Pfau
Everything for this event is on track. Daniel confers daily with Conrad Mendoza. Daniel will have article ready for next N&R.
17. Issue: Waiter’s Dinner, Kunert
Kunert will assemble a committee which will meet for the first time in June. The event will have an October date and the probable site is the Embassy Suites Hotel.
18. Issue: Halloween Dance, October 27, Kinports
Board directed Kinports to reserve Trinity Hall for the event, no further action.
19. Issue: Town Hall Meeting,November 15, Beck
Board directed Beck to reserve the Library Meeting Room for November 15, no further action.
20. Issue: Holiday Party, Kinports
Board directed Kinports to reserve Embassy Suites Hotel for December 7 or 14, no further action.
Old Business:
21. Issue: Grants, Monet, Marsh, Kinports
Grants In Aid For Youth Conference application has been submitted to the city and is pending.
Grant for Advertising for Pride application has been submitted to the city and is pending.
An application for a grant of $5100 to update our library software and to provide linkage to the County
Library System has been submitted to the Community Foundation/Growing Together Initiative. Marsh
indicated that Growing Together has a maximum of $1000 for its grants which may mean we will have
to submit supplemental grant applications for this project.
22. Issue: News and Reviews, Kunert
Board members are reminded of their continuing responsibility to see that articles
on events and initiatives are submitted to the publisher in a timely fashion. The
deadline for the July-
Move: Marsh, Second, Strawn, Postpone Online Conversion until August, all aye, motion carried.
New Business:
23. Issue: Collaboration Vacancies, Kunert
The following vacancies have developed concerning GALA’s collaboration with friendly county agencies. Board members are encouraged to consider filling these vacancies or to present them to qualified GALA
members who are not currently on the board.
Community Foundation Growing Together Advisory Committee, meets third Monday, 5:30 PM.
GALA is a Founding Member of this committee.
Chamber of Commerce Diversity Committee, meets first Thursday at Noon. Gala is also a Charter
Member of this committee.
24. Issue: May Meeting Date, Kunert
President Kunert will be absent or late for the May 1meeting. Discussion surrounded postponing the meeting until May 8. Consensus decision was to leave the meeting date on May 1.
25. Issue: Around the Table, Around the Room
Kinports: Thanked board members and other GALA members for attending the PFLAG Bartender’s Night Fundraiser at the Corner View. He also reminded the board he will be working thirteen hour days almost every day in May.
Marsh: Raised the possibility that he may leave the board after Pride in the Plaza.
Strawn: Thanked the board for remembering him after the death of his father.
Kunert: Mentioned that a rosewood plaque naming our library “The Ray and Jamie Hatler Memorial Library” has been donated by a GALA member.
Adams: Thanked GALA for attendance at the PFLAG Fundraiser and for the inspiration attending our board meetings has provided her as she and her board work to build PFLAG.
26. Issue: Adjournment, Kunert
Meeting adjourned at 8:55 PM
Respectfully submitted,
<s>
John T. Strawn, Secretary
BOARD ACTION ITEMS TO BE READY FOR MAY 1 MEETING:
Kunert: Appoint committee to work with Wyndsong on Annual Event Directory and Membership Directory
Consult with two more potential new board members
Follow up with visitor Pupura on potential board membership
Assemble committee for Waiter’s Dinner
Kinports: Fix Beck entry in Yahoo Group so he can get emails
Continue preparations for Pride in the Plaza including final budget
Reserve Trinity Hall for Halloween Dance
Reserve Embassy Suites for Holiday Party
Strawn: Continue preparations for Reverse Drawing
Help Tomasini with refreshements for Civic Theatre Presentation
Marsh: Continue preparations for Legacy Gathering
Follow up on Library Grant Application with Monet
Beck: Continue preparations for Cinco de Mayo Celebration
Reserve Library Meeting Room for Town Hall Meeting
Pfau: Consult with potential new board member
Continue preparations for Cinco de Mayo Celebration
Continue preparations for Youth Conference with Mendoza
Wyndsong: Seek out and train volunteers to run booth at Farmer’s Market Booth
Prepare mockup of Annual Event Directory for presentation at May meeting
Reynolds: Continue preparations for Legacy Gathering
Tomasini: Continue preparations for Santa Maria Civic Theatre Presentation
Parra: Continue preparations for Reverse Drawing
Help Tomasini with refreshments for Civic Theatre Presentation
All board members: Help Monet restructure the treasurer’s report
Consider filling vacancies on collaborative boards or finding others to fill them
Sell tickets for Legacy Gathering
Sell tickets for Reverse Drawing
Sell tickets for Kathy Griffin Pride Performance