Gay and Lesbian Alliance of the Central Coast (GALA)
Minutes of the Board of Directors Meeting held at Wayne McCaughan Community Pride Center
11573 Los Osos Valley Road, San Luis Obispo, CA, Tuesday, February 6, 2007
Note: ACTION items recapped at end of document
Present: Ken Kunert, Robert Kinports, John Strawn, Erin Echols, Clay Marsh, Michael Beck
Absent: Dan Frederickson, Stacy Shane
Guests: Barbara Adams, Conrad Mendoza, Jill Schuster, John Forsman, Bill Tomasini, Dante Tognazzi
Meeting Called to Order: At 6:35 PM by President Kunert
President discussed meeting format and ground rules, and introduced guests
1. Issue: Minutes of January 2007 Meeting, Strawn
Discussion: none
Move: Marsh, Second Kinports, Approve, Vote unanimous
2. Issue: Treasurer’s Report, Kunert (Treasurer Shane absent)
Discussion: treasurer’s report must be available to board members the Friday before
next scheduled board meeting, Schwab Investments form must be signed and notarized,
Annual 2007 budget should have been done last October, was not, must prepare one now
Move: Marsh, Second Kinports, Approve, Vote five aye, one abstain (Kunert)
Action: Shane, have treasurer’s report sent by Friday before meeting
Action: Strawn, get Schwab Investment form notarized
Action: Kunert, prepare initial 2007 budget for mark up at March meeting
3. Issue: News and Reviews, Kinports, Schuster (Issue moved up on agenda to accommodate Schuster)
Discussion: Kinports and Monet met with Jill Schuster and hired her to publish N&R,
terms as discussed in January 2007 meeting, board approved hiring by email unanimously
Kinports is working with Monet on electronic distribution of N&R
Schuster comments: will get rid of blocks and borders, seventh of even months is deadline
for copy, will have a calendar, will have list of regular events, board should author and
solicit articles as coordinated and requested by publisher, especially for timely events
Action: Kinports, electronic distribution as discussed in January meeting
4. Issue: Youth Conference, Kinports, Mendoza (Issue moved up on agenda to accommodate Mendoza)
Discussion: Event will be held May 19 at Cal Poly, age group 13 to 23, Dominos donates food
Cost is $2500 plus sponsorships, this is fourth such conference, is always within budget
There will be transgender speaker this year, $500 plus travel and hotel
Joy of Queer Sex is staple of conference since kids get negative feelings from school programs
Average attendance is 50, 50 shirts will be printed, will have article ready for N&R
Grant In Aid Scholarships are working out well as in previous years
Move: Kinports, Second Beck, approve $2500 for this event, Vote unanimous
Action: Kinports continue coordination with Mendoza
2007 GALA Calendar of Events:
5. Issue: Visions Gathering, Marsh
Discussion: no action taken since January meeting, awaiting confirmation on venue
Action: Marsh continue coordination with Don Reynolds
6. Issue: Women’s Dance, Shane
Discussion: no report, Shane absent
Action: Kunert confer with Shane
7. Issue: Spring beach party or other activity, Beck
Discussion: no firm plan, date is problem relative to Pride, also getting timely publicity out
Action: Beck continue planning
8. Issue: Santa Maria Civic Theatre Event, Tomasini
Discussion: date May 3, theatre is paid, event will be on cover of next N&R, tickets $15,
publicity and refreshment plans underway, board should be advance selling tickets
Action: Tomasini, continue work on publicity and refreshments
9. Issue: Reverse Drawing, Strawn
Discussion: Venue reserved for June 9, cooking staff secured, will need three more
volunteers for phone call promotion and working that evening, baked goods for auction
come from Pride Committee members, proceeds to general treasury and available for
Pride advance expenses, Beck will rent equipment and be the DJ
Action: Strawn, continue coordination with Parra and volunteers
10. Issue: Pride Week, Kinports
Discussion: not a long report at this time, Pride Committee meets first Monday of
every month, come to that meeting for extensive details, working on big draw for
Sunday afternoon, Griffith details all settled, event will be listed in national Pride
directory (CAPI), loan secured to cover Griffith payment while awaiting PAC payment
Detailed budget presented including comparison with 2006, budget shows we’ll be in the
black with an 80% sellout of the Griffith PAC performance
Move: Kinports, Second Beck, Approve Pride Budget as presented, Vote five aye, one abstain (Marsh)
Action: Kinports, continue event preparation, report monthly to board
Action: All board members, attend Pride Committee meetings whenever possible
11. Issues: Waiters Dinner, Halloween Dance, Town Hall Meeting, Holiday Party
No discussion, no action, all these issues tabled, not time sensitive, no motion, procedural only
12. Issue: New Board Members, Kunert
Discussion: Board members must work one on one with individuals they believe might be
interested and qualified, Echols will contact the Cal Poly Pride Alliance Yahoo Group
Action: All board members should be seeking interested qualified people for the board
13. Issue: Library Training Expense, Kunert
Discussion: Jim Kunkler, who has spent countless hours setting up the GALAlibrary would like to go to
a librarian conference, cost would be $200, Kunert believes Walt Whitman Book Club would be
willing to reimburse GALA this amount in return for privilege of meeting monthly in GALA Center
Move: Marsh, Second Kinports, Approve $200 for conference, Vote unanimous
14. Issue: $50.00 Rule Up Date (maximum for purchases without board approval), Kunert
Discussion: $50.00 level is currently inadequate, should change to $100.00
Move: Marsh, Second Kinports, Approve raising limit to $100.00, Vote unanimous
15. Issue: Farmers Market, Strawn
Discussion: Shannon Wyndsong has been running booth alone for years, could use substitute help
occasionally and also continuing supplemental support, will be gone this next week specifically,
also we have not been getting credit for rain out dates, contact her if you can help or know someone
who could, Kunert will ask Monet to take care of rain date reimbursement
Action: Kunert, direct Monet to get Chamber reimbursement for rain dates
Action: All board members volunteer to help Wyndsong or seek others to do so
Around The Table / New Business:
16. Issue: Musicale Report, Marsh
Discussion: Musicale total success, music best ever, food great, $2000 into GALA treasury, Marsh
will send thanks to performers and hosts
Action: Marsh, send thank you notes to performers and hosts
17. Issue: Visions 2006 Thanks Notes, Marsh
Discussion: Thank you notes not sent due to mix up, they have now been sent
18. Issue: Gay Night in Town, Beck
Discussion: With no bar, younger community needs place to hang out, willing venues have come and
gone over the years, this is not a board responsibility but board has a community interest, Beck and
Echols and Kinports will work on this and report to board, should be week night
Action: Beck, Echols, Kinports secure venue and report to board
19. Issue: Events on Cal Poly Campus, Echols
Discussion: Echols read list of campus events relative to GLBT folk, GALA support welcome, board
consensus is bring list to next meeting with specific proposals for sponsorship, film festival a good one
Action: Echols: bring student representative and proposals for sponsorship to next meeting
20. Issue: Grossman Scholarships, Kinports
Discussion: Grossman Scholarship applications are due to the Community Foundation by March 30
Kinports and Echols will work on getting the word out to the community
21. Issue: Adjournment, Meeting adjourned at 8:35 PM
Respectfully submitted,
<s>
John T. Strawn, Secretary
BOARD ACTION ITEMS FROM 02-
Action: Shane, have treasurer’s report sent by Friday before next meeting
Action: Strawn, get Schwab Investment form notarized
Action: Kunert, prepare initial 2007 budget for action at March meeting
Action: Kinports, electronic distribution of News and Reviews
Action: Kinports, continued coordination with Mendoza for Youth Conference
Action: Marsh, continued coordination with Reynolds on Visions Gathering
Action: Shane / Kunert, action on Women’s Dance
Action: Beck, planning for Spring Beach Party
Action: Tomasini, continue work on publicity and refreshments for Civic Theatre Event
Action: Strawn, continue coordination with Parra and volunteers for Reverse Drawing
Action: Kinports, continue Pride Committee work and report to board
Action: All board members, attend Pride Committee meetings whenever possible
Action: All board members should be seeking qualified interested persons for the board
Action: Kunert, direct Monet to get Chamber reimbursement for Farmers Market rain out dates
Action: All board members, volunteer to help Wyndsong at Farmers Market
Action: Marsh, send thank you notes for Musicale
Action: Beck, Echols, Kinports, secure downtown weeknight venue for informal gay hangout
Action: Echols, bring specific proposals for GALA sponsorship of Poly GLBT events