Gay and Lesbian Alliance (GALA) of the Central Coast Minutes of the Board of Directors Meeting Held at Wayne McCaughan Community Pride Center , 11573 Los Osos Valley Road , San Luis Obispo , California , on Tuesday, January 9, 2007
Note: ACTION items recapped at end of document
Present : (2006 Board) Ruben Garcia , Robert Kinports , Clay Marsh , Don Reynolds ,
Tracy Tabin, Bill Tomasini
Absent : (2006 Board) Diana Ferraro, Dan Frederickson, Anthony Parra, Gina Whitaker
Present : (2007 Board) Erin Echols, Robert Kinports, Ken Kunert, Clay Marsh,
Stacey Shane, John Strawn and, see entry(6)below, Michael Beck
Absent: (2007 Board) Dan Frederickson
Guests : John Forsman, Barbara Adams, and, see entry(6)below, Michael Beck
Meeting Called to Order : At 6:30 PM by President Kinports
1.] Issue: Minutes of December 2006 Meeting, Marsh
Move: Garcia, Second Reynolds, Approve as amended, Vote Unanimous
2.] Issue: Treasurer's Report, Kinports
Move: Garcia, Second Tomasini, Approve, Vote Unanimous
3.] Issue: Year end bonus for Office Manager Loreli Monet, Kinports
Discussion: Amount to be same as in preceding years, $200.00
Move: Reynolds, Second Garcia, Approve, Vote Unanimous
Action : Bonus given to Office Manager immediately
4.] Issue: Dissolution of 2006 Board of Directors, Kinports
Discussion, comments by each departing board member
Move: by acclamation dissolve board and turn business over to 2007 board
5.] Issue: Seating of 2007 Board of Directors, Kinports
Discussion: Welcome to new members by former President Kinports
Move: 2007 board seated by acclamation (were elected to board in November Town Hall Meeting)
6.] Issue: Addition of board member, Kinports
Discussion: Michael Beck presented his reasons for wanting to join the board,
Beck left the room, affirmative discussion followed
Move: Kinports, Second Marsh, Approve Beck as board member, Vote Unanimous
7.] Issue: Election of officers for 2007 GALA Board of Directors, Kinports
Move: Strawn, Second Kinports, Nominate Kunert for President, Vote Unanimous
Move: Marsh, Second Kunert, Nominate Kinports for Vice President, Vote Unanimous
Move: Marsh, Second Kinports, Nominate Strawn for Secretary, Vote Unanimous
Move: Marsh, Second Kinports, Nominate Shane for Treasurer, Vote Unanimous
Discussion: (following election) Treasurer's expertise and time will allow her to perform both detail and
overall treasurer duties
8.] Issue: Transfer of gavel to new president, Kinports
Discussion: Welcome to new president Kunert
9.] Issue: Acceptance of gavel by new president, Kunert
Discussion: Thanks to departing 2006 board members, acceptance of gavel, call to order of new board
2007 GALA Calendar of Events
10.] Issue: December 2006 Holiday Party at Embassy Suites, Kinports
Discussion: Kinports reported successful event, slight profit, slightly lower than usual attendance
11.] Issue: Musicale at Chapman's, Marsh
Discussion: Marsh reported all aspects, venue, refreshments, music in line, 14 tickets sold, remainder,
26, will go fast, all expenses covered in advance, ticket sales only issue ACTION
12.] Issue: Women's Dance, Kinports
Discussion: Kinports reported event could not be scheduled in given time frame, Shane volunteered to
take over event, will plan all aspects and report back to February board meeting ACTION
13.] Issue: 2007 Visions Gathering, Reynolds/Marsh
Discussion: Reynolds is working with Edna Valley Vineyard, we may be one of four non-profits
yearly to get venue on complementary basis, we are seeking an April date, Marsh will be board rep, speaker
bigger issue than venue, hoping for Capps, Newsome, Leno, Kuehl; Strawn suggested thank-you notes
may not have reached all contributors to this event in 2006, Marsh will investigate this issue ACTION
14.] Issue: Spring Beach Party, Kinports
Discussion: Kinports reported timing and similarity to Pride event makes this event questionable,
but event is important to young people; Beck volunteered to take over this event, alter theme, date
and venue to avoid Pride conflict and attract younger crowd, will report at Feb board meeting ACTION
15.] Issue: Youth Conference, Kinports/Marsh
Discussion: Conrad Mendoza is in charge of this yearly event, everything proceeding smoothly, event
is funded by City of San Luis Obisipo grant, Kinports, Marsh and Beck will be in contact with Mendoza ;
Marsh will be board contact on this project; related issue, Parks and Rec waived 30 day rule to allow youth group to meet weekly in their facility ACTION
16.] Issue: Santa Maria Civic Theatre Program, Tomasini
Discussion: Venue reserved for May 3, cost $400, need publicity and refreshments, facility seats 104,
show is gay themed �Just A 2 nd �, need ticket price, use event as membership push, Kunert is board contact;
Move: Kinports, Second Shane, set ticket price at $15, Approve, Vote Unanimous ACTION
17.] Issue: Reverse Drawing, Parra
Discussion: Kinports reported for Parra that event will be held at End of the Line Café, June 9, will
include DJ, other arrangements pending, Strawn will be board member contact for this event ACTION
18.] Issue: Pride Week, Kinports
Discussion: Planning is on schedule, Kathy Griffin Saturday night headliner at PAC, cost $30400,
ticket prices and other details set, will have another big name for Sunday afternoon, Pride Committee
has begun regular meetings, advance tickets to Griffin will be available to GALA members ACTION
19.] Issue: Waiters Dinner, Kunert
Discussion: Event needs reevaluation, no action on venue or date has been taken, Kunert is board
contact, may be project chairperson ACTION
20.] Issue: Halloween Dance, Kunert
Discussion: Venue Trinity Hall has been reserved, no event chairperson appointed
21.] Issue: 2007 Town Hall Meeting, Kunert
Discussion: Date is set, November 15, venue SLO Library Meeting Room not reserved, event
chairperson not appointed
22.] Issue: 2007 Holiday Party at Embassy Suites, Kunert
Discussion: Kinports has reserved December 14 at the Embassy Suites, Kinports volunteered
to chair this event, no other arrangements made
Grants
24.] Issue: Promotional Coordinating Committee, Kinports/Monet
Discussion: Tabled, no action taken
25.] Issue: Grants in Aid for Youth Conference, Kunert
Discussion: Work proceeding, Marsh appointed to work with Monet on this issue ACTION
Continuing Business
26.] News and Reviews, Kinports
Discussion: Kinports and Shane will interview Jill Schuster for position of N&R publisher
and GALA Website webmaster, stipend $300, hiring may require vote of board before
February meeting, will be handled by email, phone, or yahoo group; standard permanent deadline
for N&R insertions is 15 th of even months; Kunert asked if someone was needed to make sure events and
N&R are coordinated, discussion ended with statement that it is the responsibility of each activity chair
to get information in on time; additional work is needed on transition from print to online publication, ie.,
not loosing contact with any member of our community; discussion of a member's concern about explicit
advertising on exterior of N&R; ACTION
Move: Strawn, Second Marsh, All potentially controversial advertising in N&R be reviewed by board,
Approved, Vote six aye, one nay, Kinports nay based on well established management principle of
delegating authority to competent staff and then not micromanaging
New Business
27.] Additional new board members, Kunert
Discussion: Kunert will consult board members and others and devise a program for discussion
at February board meeting ACTION
28.] SLO Chamber of Commerce Diversity Committee, Kinports
Discussion: Eveline Blanchette has been GALA rep at noon 1 st Thursday meeting of this group,
she is leaving the essentially liaison position, Marsh volunteered to replace her
29.] San Luis Obispo County Community Foundation, Marsh
Discussion: GALA is working with this organization, which funded our Senior Survey under their
Growing Together program, to help them establish an endowment fund of $350,000, Marsh will
continue to be our liaison with them
30.] New GALA Board goal setting retreat, Kunert
Discussion: Input from sitting board members indicates retreats have achieved mixed results in
past, best alternative may be a brain storming session following a relaxed evening meal, Kinports
volunteered to host, no action taken
31.] City wide summit of gay and other caring organizations, Kunert
Discussion: This idea came up at Town Hall meeting and was viewed there as excellent plan,
general discussion, no action taken
Adjournment
Meeting adjourned, 8:45 PM
Respectfully submitted,
John T. Strawn, Secretary
BOARD ACTION ITEMS FROM 01-09-07 MEETING READY FOR 02-05-07 MEETING
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Marsh: Ticket sales for Musicale
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Shane: Plan and act on all aspects of women's dance
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Marsh: Coordinate with Reynolds on Visions Gathering
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Investigate possible lack of thank-
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Beck: Plan and act on all aspects of spring beach party/dance
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Marsh: Coordinate with Mendoza on youth conference plans and on grants in aid for same
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Kunert: Coordinate with Tomasisi on Santa Maria Civic Theatre fund raiser/membership push
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Strawn: Coordinate with Parra on all aspects of Reverse Drawing
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Kinports: Continuing Pride Committee Chair work
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Kunert: Plan Waiter's Dinner reevaluation meeting
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Shane/Kinports: Interview Jill Schuster for position of N&R publisher and Webmaster
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Kunert: Consult with individual board members on ideas for additional board members
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