Gay And Lesbian Alliance (GALA) of the Central Coast Minutes of the Board of Directors Meeting held at Wayne McCaughan Community Pride Center , 11573 Los Osos Valley Road , San Luis Obispo , California , on Tuesday, November 14, 2006 . (NOTE: Meeting was postponed due to lack of quorum of available members on the first Tuesday of November.)
PRESENT: Dan Fred rickson , Ruben Garcia III , Robert K inports (Presiding), Clayton Marsh (Recording), Anthony Parra , Tracy Tabin , Bill Tomasini , Gina Whitaker
ABSENT: Diana Ferraro , Don Reynolds
GUESTS: John Forsman , John Stawn , Dante Tognazzi
6:36 P M:
Meeting called to order by the President, Robert K inports .
1.] Issue: Minutes of the October 2006 Meeting ( Clay )
Dan moved and Anthony seconded a motion to approve the Minutes of the September 2006 Meeting. The motion carried with one abstention. A discussion of e-mail problems followed.
2.] Issue: Treasurer's Report (Diana/Dan)
Due to the absence of Diana and the fact that Dan has not had time to familiarize himself with the accounting software and system, Robert said that the financials woul d b e sent to Board Members as a .pdf file via e-mail within the coming week.
3.] Issue: Waiters Dinner - Hollywood Nights ( Anthony & Pat )
Anthony reported that although the crowd was smaller than hoped for, the Waiters Dinner " Hollywood Nights" held on Saturday, October 14, 2006 at the Monday Club in San Luis Obispo was a success. A problem did arise with one individual who bid $625.00 on the dinner donate d b y Chef Rick and won, then later said they were unable to pay for it. Robert said he would talk with the individual in question to try to correct the situation. A general discussion ensued about why a number of events in the past year ha d b een poorly attended. Questions were raised as to whether GALA is addressing the wrong market, if it would help to work in partnership with other organizations, or if too many events are being held too close together.
4.] Issue: Halloween Dance ( Dan & Robert )
Robert reported that the Halloween Dance held at Trinity Hall on Saturday, October 28, 2006 was a success an d b roke even financially, although it too had sparse attendance.
5.] Issue: Annual General Membership " Town Hall " Meeting ( Clay )
Clay reported that GALA's Annual General Membership " Town Hall " Meeting woul d b e held in the Community Room of the San Luis Obispo City/County Library at 6:30 PM on Thursday, November 16, 2006 . Robert asked that Clay check with the Library to determine the availability of a digital projector so that Dan could present the financial report for the previous year at the meeting.
6.] Issue: Holiday Party ( Robert )
Robert said that all arrangements have been made for the Annual Holiday Party to be held at 6:00 PM on Friday, December 15, 2006 at the Embassy Suites in San Luis Obispo . He also said that he would contact Diana about setting up a link on the web site to enable people to make their reservations.
7.] Issue: Musicale ( Clay )
Clay stated that Clifford Chapman and Don Shidler have confirmed they are willing to hold the Musicale in their home in Shell Beach from 1:00 PM to 4:00 PM on Sunday, February 4, 2007 . Clay will contact Diana about making up a flyer and program for the event as soon as he is able to confirm the names of the artists who will be performing. Admission will be limited to 40 persons.
8.] Issue: Spring Events (TBD)
After discussion of the planned Spring events, Anthony moved and Dan seconded a motion to delete from the event calendar the date for a dance to be held at Trinity Hall on February 17, 2007 and to notify Frank of the cancellation. The motion carried unanimously.
After discussion, Clay moved and Bill seconded a motion to hold the Women's' Dance on February 24, 2007 , at a venue to be determined later. Diana will be in charge of the event. The motion carried unanimously.
After discussion, Tracy moved and Gina seconded a motion to hold the Annual Visions/Legacy event on March 25, 2007 at a venue to be determined later. Clay will be in charge of the event. The motion carried unanimously.
After discussion, Anthony moved and Gina seconded a motion to hold a Beach Party on April 28, 2007 at a location to be determined later. Robert will be in charge of the event. The motion carried unanimously.
9.] Issue: Reverse Drawing ( Anthony )
After discussion, general consensus was that the Reverse Drawing and BBQ shoul d b e held on June 9, 2007 . Anthony will check on availability of venues and report back to the Board.
10.] Issue: Theater Event ( Bill )
Bill said that there is a possibility to buy out an evening's seating of 100 tickets of the Santa Maria Community Theater group's presentation of "Just A Second" and resell them as a GALA Theater Night.
Ruben moved and Dan seconded a motion to authorize Bill to proceed with the event. The motion carried unanimously.
11.] Issue: Tabled Items ( Robert )
Robert tabled action on 2007 events -- Pride Week, Waiters Dinner, Halloween Dance, and in Lorelei's absence, the discussion of Grant applications or awards.
12.] Issue: News & Reviews ( Don )
In Don 's absence, Robert reported that a new membership form was being prepared which would allow members to opt in for an electronic copy of the News & Reviews newsletter. Plans are being implemented to place all the recent copies of the newsletter on the web site, and effective March 1, 2007 , the electronic copy of the current issue will be sent to the then subscribers.
13.] Issue: Holiday Party Awards Recipients ( Robert )
Robert asked for nomination of recipients for the awards to be presented at the upcoming Holiday Party.
After discussion, Gina moved and Anthony seconded a motion to present the awards as follows:
Benefactor of the Year: David Elson
Volunteer of the Year: Shannon Wyndsong
Humanitarians of the Year: Jim Dee & Charles Myers
Distinguished Service David Kilburn
The motion carried unanimously.
14.] Issue: Creating Change Conference ( Clay )
Clay reported that he had spent an interesting week in Kansas City at the National Gay and Lesbian Task Force's Creating Change Conference. He said he would give a further report after being able to digest the information that ha d b een presented to him.
15.] Issue: Chick Flick Group ( Diana )
After discussion, Ruben moved and Gina seconded a motion to grant Diana 's Chick Flick Group permission to use the Center for their gatherings. The motion carried unanimously.
16.] Issue: Kathy Griffin Offer & Deposit ( Robert )
Robert reported that negotiations with representatives of Kathy Griffin were proceeding well, but that he needed an authorization for an additional $500.00 to cover expense adjustments at the Bocara Resort and for the limousine service. Dan so moved, Anthony seconded the motion, which was carried unanimously.
17.] Issue: San Luis Obispo Film Festival ( Robert )
Robert asked the Board to consider what level of participation, if any, GALA would have in the San Luis Obispo Film Festival in March 2007. Item was tabled for action at a later date.
18.] Issue: Amend September 2006 Minutes ( Robert )
Although he agreed the Minutes of the September 2006 Board Meeting were accurate, Robert asked that a part of Item #15 be revised to more correctly reflect the intentions of his remarks, which coul d b e subject to misinterpretation. The Minutes currently read:
Robert asked that each Board Member make an effort to recruit new Board Members for the coming election and ask them to attend the next Board Meeting to get an idea of what goes on. He also said that attorneys, doctors, therapists, and other talented and professional people shoul d b e primary prospects.
The revised Minutes will read:
Robert asked that each Board Member make an effort to recruit new Board Members for the coming election and ask them to attend the next Board Meeting to get an idea of what goes on. He also indicated that it woul d b e best to try to find individuals with talents that are missing from the current board.
Ruben moved and Tracy seconded the motion to adopt the change to the September 2006 Minutes. The motion was carried unanimously.
19.] Issue: Software Purchase For Web Site ( Diana )
After discussion, Ruben moved and Clay seconded a motion to spend up to $200.00 for new software for use by Diana on the GALA web site, if she is unable to use the software that has been use d b y Mike Hughes. The motion carried unanimously.
20.] Issue: Increase Lorelei's Hours VS Americorps Intern ( Robert )
After discussion of the feasibility of increasing Lorelei's hours from 25 to a full 40 hours per week versus the addition of an Americorps intern available through CalPoly, Ruben moved and Anthony seconded the motion to increase her hours effective March 1, 2007, pending approval from United Staffing Associates. The motion carried unanimously. It is expected that any increased expense will be offset by the reduction in costs realized from the electronic edition of News & Reviews.
21.] Issue: Around The Table (Board)
No comments from any Board Member.
8:34 PM :
Meeting adjourned.
Respectfully submitted,
Clayton R. Marsh
Secretary