Gay and Lesbian Alliance
Board of Directors Meeting
April 5, 2005
Present: Bill Tomasini (presiding), Stuart Clyde, Kerry Deal, Holly Furness, Ruben Garcia III, David Kilburn, Danny Lange, Conrad Mendoza, David Perez, Don Reynolds, Tracy Tabin, Gina Whitaker, Shannon Wyndsong, Mike Hughes (recording)
Guests: Dante Tognazzi, Robert Kinports, Ryan Peterson
Call to order: 6:40 PM
1. Issue: Minutes – David K moved to accept the March 2005 minutes as written. David P seconded. Minutes approved unanimously.
2. Issue: Treasurer’s report – David noted that the center renovation is currently about $2000 under budget. Kerry moved to accept the treasurer’s report as submitted. Don seconded. The treasurer’s report was approved unanimously.
3. Issue: News & Reviews – Mike announced that the issue was completed and ready for printing. It was agreed not to wait until the first of May to mail. Five bids have been received to produce the newsletter. Three have been determined by the committee to be too expensive. Remaining two are both promising. The committee will contact the two lower bidders and explore the possibility of a joint editorship.
4. Issue: Calendar of Events –
DATE EVENT NOTES
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4/02 Women’s Dance Danny & Rosemary Colville—Hawaiian theme. Volunteers are sought
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5/21 Youth Conference Conrad—
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5/22 Visions fundraiser David K—good advance advertising
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7/08 Pride PAC headliner Robert— a special guest -
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7/09 Pride BBQ Danny—
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7/09 Pride Dance Bill, Ruben, Kerry—
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7/10 Pride in the Plaza Robert—
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Late August Santa Maria Dance Bill & Kerry—
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10/16 Picnic David x2—
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10/08 Waiter’s Dinner Robert—
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10/29 Halloween Dance
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12/09 Holiday Party Awards Banquet
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5. Issue: PFLAG Regional Conference – Gina extended an invitation from PFLAG for a GALA rep to attend lobby day in Sacramento. Interested directors should contact Marie Moore.
6. Issue: Youth Group interim facilitator – Conrad agreed to facilitate the group by himself until Ashley returns, unless a co-facilitator comes forward in the meantime.
7. Issue: Social welfare youth referrals – It was agreed that referrals by GALA for callers in crisis will be limited to Hotline and 911. Danny reported that Hotline is prepared to receive calls from GLBTQ youth. David K suggested that GALA outreach to the new Hotline director.
8. Issue: Livescan – At the board’s request, Robert Kinports has agreed to continue as the designated Livescan contact person.
9. Issue: Pride Week – Robert gave a report.
The contract with the famous comedian has been signed off. We are halfway to the break-even point in ticket sales.
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Robert stepped the board through the schedule of events.
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He described the new beer garden placement and traffic flow in the Plaza.
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He stepped the board through the budget and explained the proposed changes.
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Mike moved that the budget be approved with the following changes:
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Add $200 for Marriage Equality Forum.
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Add $1250 for a drag show ($250 per out-
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Reduce fee to the famous comedian by $5000.
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Add $90 for an additional security guard.
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Add $350 for a DJ for the After Pride Party.
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10. Issue: Organizational Binders – It was agreed that Mike would compile a board orientation binder to contain the following:
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Welcome letter
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Mission & Vision Statement
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Organization description Tri-
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Org chart
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By-
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Description of committee structure
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Board responsibilities
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Board agreement
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Financial statement
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Application to be a Board Member
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Conflict of Interest Statement
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Mike handed out a proposed Statement of Agreement document. The board agreed to review the document and send comments/suggestions for changes to Mike via email. The final document will be reviewed for approval next meeting.
Mike suggested that we also gather important documents into a “Due Diligence” binder. He will ask Lorelei to pull this together.
11. Issue: Bylaw Committee – A Bylaws Committee was formed comprising Don, Mike, Gina, Pat, & Stuart.
12. Issue: Content guidelines for art exhibits – The Art Exhibit Committee will make recommendations to the board next meeting.
13. Issue: Replacement Monitor – David K moved to budget up to $300 for a replacement monitor for Lorelei’s computer if the previous monitor’s warranty is no longer good. Ruben 2nd. Motion carried unanimously.
14. Issue: Executive Committee – Mike moved to form an Executive Committee comprised of the officers of the board whose duties will be to meet before the regular board meetings to prepare the agenda and to make decisions not requiring full board consideration. David P 2nd. Motion carried unanimously.
15. Issue: Vice President – David K moved to appoint Kerry Deal as Vice President. Tracy 2nd. Kerry accepted the nomination. Motion carried unanimously.
16. Issue: Contribution to Marriage Equality Coalition – Mike moved that GALA should contribute $100 seed money to the Marriage Equality Coalition. Kerry 2nd. Motion carried unanimously.
17. Issue: Grant Writing Training – David K moved to fund Lorelei to attend an upcoming 5-day training in grant writing in SLO. This is the same training that David K attended several years ago. Mike 2nd. Motion carried unanimously.
18. Issue: GTI Grant – The Growing Together Initiative grant applications are due in Mid May.
Adjourned: 8:25 PM
Respectfully submitted,
<s>
Mike Hughes