February 1, 2005

Gay and Lesbian Alliance
Board of Directors Meeting
February 1, 2005

Present: Danny Lange (presiding), Kerry Deal, Holly Furness, Ruben Garcia III, Pat Harris, David Kilburn, Conrad Mendoza, David Perez, Don Reynolds, Tracy Tabin, Bill Tomasini, Gina Whitaker, Shannon Wyndsong, Mike Hughes (recording)

Guests: Ryan Miller, Robert Kinports, Laura Wright, Jonathan Hradecky

Call to order: 6:35 PM

1. Issue: January 4, 2005 minutes – Ruben moved to accept the Jan 4 minutes as written. Bill seconded. Minutes approved unanimously.

2. Issue: January 23, 2005 minutes – David K moved to accept the Jan 23 minutes as written. Ruben seconded. Minutes approved unanimously.

3. Issue: January 29, 2005 minutes – Ruben moved to accept the Jan 29 minutes as written. Kerry seconded. Minutes approved unanimously.

4. Issue: Treasurer’s report – Kerry moved to accept the treasurer’s report as submitted. Mike seconded. The treasurer’s report was approved unanimously.

5. Issue: News & Reviews – Gina will coordinate new and old board member bios for future issues.

David K moved that Lorelei should pick up the duties of soliciting and processing N&R ads and that, starting March 1, there will be no commissions paid for new ads. Conrad 2nd. Motion carried unanimously.

Holly moved that only the president has the authority to hold up publication of the N&R. Conrad 2nd. Motion carried unanimously.

Based on discussions from the retreat regarding improving our outreach and self-promotion, it was agreed that we should endeavor to upgrade the newsletter’s appearance and content. Danny will meet with Ruth to discuss the board’s ideas.

6. Issue: Calendar of Events –

2/25 Open house – new center 5:30 – 8:00, Light refreshments – the theme will be to solicit members to donate for new furniture to go with our beautiful new center
4/02 Women’s Dance – Ruth Hawaiian theme. Volunteers are sought
5/7 Country Western Dance – Danny
5/21 Youth Conference - Conrad Conrad is seeking sponsors for this event.
7/08 Pride PAC headliner a special guest - a famous female whose name is contractually withheld until June 17, 2005
7/09 Pride BBQ - Danny
7/09 Pride Dance - Robert
7/10 Pride in the Plaza -Robert
Late August - Santa Maria Dance – Bill & Kerry
10/16 Picnic – David x2
10/08 Waiter’s Dinner - Robert
10/29 Halloween Dance Needs sponsor
12/09 Holiday Party Awards Banquet

7. Issue: Retreat summary – Mike distributed a summary sheet of the committee structure and planned activities for 2005.

8. Issue: PAC Headliner for Pride –

Ryan announced that the planned headliner agreed to a $5,000 lower fee with a new condition – GALA would not be permitted to use the headliner’s name in advertising until June 17th. Until the June 17th date, GALA would be permitted only to advertise “a special guest - a famous comedian.” This would limit name ads to three weeks before the event and would prevent use of the headliner’s name in the PAC brochure. This condition arises from a contract with promoters of an appearance immediately prior to our date.

Don moved that the board should instruct Ryan and Robert to continue negotiations and ask for a provision that GALA be permitted to use the headliner’s name in advertising after the preceding tour venue reached 80% of sales.

Pat 2nd. The motion carried with David P and Conrad voting “nay.”

Ryan informed the board that he was certain that the headliner’s representatives would not accept the proposed counter offer.

Mike moved that the board should instruct Ryan and Robert to continue negotiations and accept the condition of no use of the headliner’s name before June 17. Robert and Ryan should continue to pursue permission to use the headliner’s name when the preceding venue has sold out, should that occur before June 17th.

Conrad 2nd. The motion carried with David P and Conrad voting “nay.”

9. Issue: Lagniappe cost – Stuart announced that the Mardi Gras Committee has agreed to fund this event. David K moved that we rescind the agreement to pay $800 for this event. Ruben 2nd. The motion carried with Gina abstaining.

10. Issue: Tea Dance – Danny suggested that GALA sponsor a Tea Dance/Beer Bust in February. The board was in general agreement that this should not be a GALA event and that the promoters could use GALA email & web notifications for advertising.

11. Issue: Open House to view Center Renovations – Gina moved that the board should approve a $300 budget for refreshments, advertising, and incidental costs to put on the open house. David K 2nd. Motion carried unanimously.

12. Issue: Appreciation for Janna Nichols – David K moved that the board should approve a $100 gift certificate to Novo’s as appreciation for Janna’s facilitation of the retreat at no cost. Tracy 2nd. Motion carried unanimously.

13. Issue: Annual Budget – Mike moved that the board should approve the annual budget for 2005 submitted by David K. Pat 2nd. Motion carried unanimously.

14. Issue: Marriage Equality at UU – Gina reported a positive response to this issue in the community and made announcements for upcoming events.

15. Issue: GLBU – Jonathan and Laura recapped some of the activities on Campus. Cal Poly’s Pride week will be in May.

16. Issue: Mardi Gras Dance – David announced that the event netted a $400 profit.

Follow-up actions:

BOARD MEMBER ITEM
Outreach committee Present a plan for Farmer’s Market at March meeting
All members Email Mike with ideas on how to describe the purpose of Pride

Adjourned: 8:35 PM

Respectfully submitted,

<s>

Mike Hughes