August 3, 2004

Gay and Lesbian Alliance • Board of Directors Meeting • August 3, 2004

Present: Robert Kinports (presiding), Ruben Garcia III, David Kilburn, Danny Lange, Amelia Mize, David Perez, Bill Tomasini, Mike Hughes (recording)

Absent: Eveline Blanchette, Ruth Starr, Shannon Wyndsong

Call to order: 6:35 PM

1. Issue: Minutes – Bill moved to accept the minutes of July 5th as written. David P seconded. Minutes approved unanimously.

2. Issue: Treasurer’s report – The Pride event profit & loss statement and budget were reviewed. David P moved to accept the treasurer’s report as submitted. Ruben seconded. The treasurer’s report approved unanimously.

3. Issue: Date Event Notes

10/2 Waiter’s Dinner - Robert See below
10/10 Picnic – David x2 - No report
10/11 Candidate’s Forum – David P & Mike No report
10/30 Halloween Dance – Bill - Bill expressed a desire not to be stuck cleaning up after the event.
11/14 Town Hall Meeting - No report
11/? Musicale at the bluffs – Robert - No report
12/10 Holiday Party & Awards Banquet - Carl - No report

4. Issue: News & Reviews – Regarding the newsletter submissions deadline, Mike moved that:

·	The deadline should be adhered to whenever possible.

·	The newsletter should never be published before the deadline.

·	The newsletter publication should be delayed past the deadline when the needs of the organization require it.

·	The editor should be given as much advance warning of deadline disruptions as possible.

David K seconded. The motion carried. Danny voted “nay.”

5. Issue: Pride Week recap – The board rightly congratulated itself on a job well done and a very successful week of events. Robert reported that he sent out thank you letters for the volunteers. He also mentioned that he received some complaints about vulgar language used by the performers and suggested that this might jeopardize future ability to book the Mission Plaza. Dissatisfaction with the DJ at the Pride Dance was discussed. There was also a complaint that there was no provision for children at the BBQ.

Robert announced that Gary Grossman contributed $10,000 to GALA during Pride. David K moved that 50% of it should go to the Visions Account and the remaining 50% be split equally between the Endowment Account and the Capital Funds Account. Ruben seconded. The motion carried unanimously.

It was also noted that David Elson has made contributions of comparable value through his support of Lorelei’s position. There was discussion about how best to show GALA’s appreciation for these generous contributions. Robert will approach Gary and David for information to use for biographies for the newsletter. Board members are asked to bring additional ideas to the next meeting.

6. Issue: Waiter’s Dinner – Robert reported the unanimous recommendation from the subcommittee that the EOC be designated as a beneficiary of a portion of the proceeds from the dinner. He also reported that the EOC used the money from last year’s waiter’s dinner to fund a men’s health program. Bill moved that:

·	EOC should receive 15% of the profit from “A Night in Venice” and may receive up to 30% of the proceeds based on their ticket sales, with the agreement that they participate in planning, set up, and clean up.

·	The remainder of the profit will go the general checking account earmarked for expanding the hours that the Center is open.

Discussion ensued. In favor of the motion, it was suggested that partnering with EOC would increase community ties in a positive way; that there would be more help to put on the event; and that overall ticket sales would increase with their participation.

In opposition to the motion, it was suggested that GALA should not fund organizations that compete with us for grant money when their contribution to the GLBTQ community is peripheral. It was noted that EOC’s budget is many times larger that GALA’s.

The motion did not carry.

·	Yes -Bill, Ruben, Robert

·	No - Mike, Danny, David P, David K

·	Abstain - Amelia

The board resolved that all members would take an active part in selling tickets and soliciting auction items.

7. Issue: Grants – Robert announced that the Growing Together Initiative has granted $4,600 to improve the Center and $1,680 to put on youth community forums. The grants are contingent on providing objective targets for measuring success.

8. Issue: Checking and Visions Accounts Usage Guidelines and Investment Policy – David K moved that the policy as submitted should be adopted (attached). Amelia seconded. The motion carried with David P abstaining.

9. Issue: Community Service Award – Robert announced that PG&E has given him a $250 cash award for his community service with GALA. Robert turned the award over to GALA to be placed in the Endowment Fund.

10. Issue: Center renovations – Danny presented plans for the center renovations. David P moved that the board should approve the conceptual layout as submitted. Bill seconded. The motion carried unanimously.

11. Issue: Mardi Gras 2005 – Ruben moved that GALA should sponsor the Royal Krewe which would entail holding the Twelfth Night Party (Jan 6) and the Coronation Party (Sept 25). Amelia seconded. The motion carried unanimously. A budget will be submitted and approved separately. Shannon Wyndsong and Stewart Clyde will be Queen and King.

12. Issue: I Madonnari – Mike moved that GALA should sponsor a 4’x 6’ square for $75. Danny seconded. The motion carried unanimously. David and David will coordinate.

13. Issue: Donation to Lambda Legal – Amelia moved that GALA should become a member of Lambda Legal with a $100 donation. David K seconded. The motion carried. Mike voted “nay.”

14. Issue: Free admission to events for Lorelei – Danny moved that Lorelei should be given free admission to selected GALA events. Bill seconded. The motion carried unanimously. It was unanimously agreed that Lorelei should be given free admission to the Waiter’s Dinner.

Adjourned: 9:10 PM

Respectfully submitted,

<s>

Mike Hughes