Gay and Lesbian Alliance
Board of Directors Meeting
September 7, 2004
Board of Directors Meeting
September 7, 2004
Present: Robert Kinports (presiding), Eveline Blanchette, Ruben Garcia III, David Kilburn, Danny Lange, Amelia Mize, David Perez, Ruth Starr, Bill Tomasini, Shannon Wyndsong, Mike Hughes (recording)
Guests: Conrad Mendoza, Dante Tagnazzi, Sherry Collier
Call to order: 6:33 PM
1. Issue: Minutes – Eveline moved to accept the minutes of 8/3/04 as written. Ruth 2nd. Minutes approved unanimously.
2. Issue: Treasurer’s report – Ruth moved to accept the treasurer’s report as submitted. Ruben 2nd. The treasurer’s report approved, with Danny abstaining.
3. Issue: News & Reviews – The deadline for submissions is the 26th of this month. It was agreed that Ruth would publish an extra mailing in order to promote Farmer’s Market, Mardi Gras Coronation, the Candidates’ Forum, the picnic, and the Halloween Dance. Information for the mailing must be to Ruth, camera-ready, by September 14.
4. Issue: Calendar of Events –
DATE EVENT NOTES
9/18 I Madonnari – David x2 Mike Doss has backed out of doing the art. Amelia will replace him as the artist.
9/23 Farmer’s Market Be there
10/2 Waiters’ Dinner – Robert/Bill/Ruben Wine donations are needed. The plan is to have wine included with the price of dinner. Robert reminded board members of the need to sell tickets and solicit auction items. Set up will begin at 10:30 AM. Help to set up is requested.
10/7 Farmer’s Market Be there
10/10 Annual Picnic – David x2 On track
10/11 Candidates’ Forum – Davidx2 and Mike The format of the forum is set. Questionnaires are ready. The invites will go out over Robert’s signature.
10/28 Farmer’s Market Be there
10/30 Halloween Dance - Bill Danny agreed to organize the clean-up.
11/7 Musicale - Robert This event will attempt to be rescheduled for Spring, 2005.
11/11 Farmer’s Market Be there
11/16 ASN Walk for Life Krewe GALA – pledge forms available from ASN
11/18 Town Hall Meeting – Robert David K will book the Library Community Room
12/2 Farmer’s Market Be there
12/10 Holiday Party & Awards - Carl Robert will call Carl
9/18 I Madonnari – David x2 Mike Doss has backed out of doing the art. Amelia will replace him as the artist.
9/23 Farmer’s Market Be there
10/2 Waiters’ Dinner – Robert/Bill/Ruben Wine donations are needed. The plan is to have wine included with the price of dinner. Robert reminded board members of the need to sell tickets and solicit auction items. Set up will begin at 10:30 AM. Help to set up is requested.
10/7 Farmer’s Market Be there
10/10 Annual Picnic – David x2 On track
10/11 Candidates’ Forum – Davidx2 and Mike The format of the forum is set. Questionnaires are ready. The invites will go out over Robert’s signature.
10/28 Farmer’s Market Be there
10/30 Halloween Dance -
11/7
11/11
11/16 ASN Walk for Life Krewe GALA – pledge forms available from ASN
11/18 Town Hall Meeting – Robert David K will book the Library Community Room
12/2 Farmer’s Market Be there
12/10 Holiday Party & Awards -
5. Issue: Youth Conference – Conrad attended the National Youth LGBTQI (whew) Health Summit and shared with the board some of the materials and insights he gathered.
6. Issue: Krewe GALA – Shannon announced the Coronation Party and Cajun buffet, the proceeds from which will benefit ASN. Robert asked for a budget for Krewe GALA by the December board meeting.
7. Issue: GALA Chorus – has two new members.
8. Issue: Stationery – Bill moved that up to $450 be disbursed to pay for 1000 sheets of stationery and 1000 envelopes of the design by Mike. Danny 2nd. Motion carried unanimously.
9. Issue: Children attending GALA functions when alcohol is served – Danny was assured by our insurance provider that it is OK for children to be present at GALA events where alcohol is served as long as they are in the company of an adult.
10. Issue: 2005 Calendar – Robert asked board members to submit events to him for the 2005 calendar.
11. Issue: Board Business by email – It was affirmed that whenever board business is conducted by email vote:
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A summary of the action is incorporated into the minutes of the next board meeting, and
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Voting is not concluded until three working days after the proposal is delivered.
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12. Issue: Email board business – Robert polled the members to approve a request from Hospice to use the Center for a meeting. A majority of “yes” votes was obtained and Hospice was given the “OK.”
13. Issue: Farmer’s Market dates – Ruben announced the dates GALA will have a booth at Farmer’s Market. These dates were chosen to be just before GALA events so we can promote them.
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September 23, October 7, October 28, November 11, December 2
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14. Issue: Gay Community Center Conference – David K moved that the board should send Lorelei to this conference and pay an 8-hour day’s wage plus up to $150 expenses. Mike 2nd. Motion carried unanimously.
15. Issue: Lorelei’s title – Amelia moved that we should change Lorelei’s title to “Center Coordinator.” Danny 2nd. Motion carried unanimously.
16. Issue: ASN Walk for Life – Mike moved that we buy a sponsorship for $250. Danny 2nd. Motion carried unanimously. We will be “Krewe GALA.”
17. Issue: GTI competency training – David K announced that there will be a training for non-profits on September 28 regarding working with LGBT people. They will do a training just for GALA on the 27th seniors (4-6PM) and youth (7-9PM).
18. Issue: Wills & Trusts seminar – David P asked for support from the board to have Gail Pollack do a free seminar on wills and trusts for GLBT’s on the Central Coast. The board asked David to express our interest to her. The tentative date is 1/15/05.
19. Issue: Minutes on web site – Eveline moved that we should post our minutes on the web site. David P 2nd. Motion carried unanimously.
20. Issue: GTI grants proposals – Center renovation, community education forums, and youth project goals and objections revised and sent in.
21. Issue: Grant Reports (copier, N&R, Youth) – All done and accepted. Kudos to David K & Robert.
22. Issue: Grants in AID – Robert will draft a report which David K & Eveline will edit.
23. Issue: Women’s Dance – Ruth will check on available dates in April.
Adjourned: 8:40 PM
Respectfully submitted,
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Mike Hughes